01 Who you're dealing with.
"Night Owl IT", "we", and "us" means the business described on the company page: Night Owl IT Ltd, a private limited company registered in England and Wales (company no. 17350821), trading as Night Owl IT. The practice was previously run by Theunis Jacobs as a sole trader and incorporated on 20 July 2026; the change does not reduce any rights you have under these terms.
Contact for anything in this document: theunisj@nightowlit.co.uk.
02 What these terms cover.
- Sections 3 and 10 apply to everyone who visits this website or joins the waitlist.
- Sections 4 to 8 apply when you buy or use WorkRecap.
- Consultancy engagements are not covered here: those run under a written scope and contract agreed individually, as described on the services page.
If you buy WorkRecap as a consumer, nothing in these terms affects your statutory rights. Where these terms and the law disagree, the law wins, as it should.
03 Using this website.
The site is provided free, for information. Reasonable care is taken to keep its contents accurate, but it is provided "as is" and nothing on it constitutes professional advice, whether engineering, financial, or legal. Content describing trading systems in particular is a description of engineering work, not investment advice.
The text, illustrations, owl mark, and product names on this site belong to Night Owl IT. You're welcome to link to any page; please don't republish substantial parts of the site or pass its content off as your own.
04 Buying WorkRecap.
4.1 What you're buying
WorkRecap is a desktop application for Windows that keeps a private, local journal of your workday. What it does (and, just as importantly, what it deliberately doesn't do) is described on the product page. The description there forms part of the contract: the software must match it.
4.2 Price and payment
The price, and whether it's a one-off purchase or a subscription, is stated at the point of sale before you pay. Prices are shown in the currency indicated at checkout. If VAT applies it will be shown before you commit to buy.
4.3 Delivery
WorkRecap is delivered digitally: a download plus a licence key sent to the email address you provide at purchase, normally within minutes of payment. If nothing arrives within 24 hours, check your spam folder, then email us and a human will sort it out.
4.4 System requirements
Requirements (Windows version, disk space, and hardware needed for local AI features) are listed on the product page. Please check them before buying; the refund guarantee below has your back if something doesn't work out.
05 Your WorkRecap licence.
When you buy WorkRecap you're buying a licence to use it, on these terms:
- The licence is personal to you: one licence per person, usable on machines that you personally use.
- The licence covers the version you bought and its updates as described in section 7.
- You may make backup copies as part of your normal machine backups.
- You may not share, resell, or publish your licence key, rent the software to others, or remove its licensing mechanism.
- You may not reverse engineer the software except to the extent the law expressly permits (for example, for interoperability under UK copyright law).
The software remains the intellectual property of Night Owl IT. Your journal entries, recordings, transcripts, and summaries are yours, entirely: they live on your machine, encrypted to your login, and we hold no copy and claim no rights over them.
06 Refunds & consumer rights.
14 days, money back, no quibble.
If WorkRecap isn't right for you, email within 14 days of purchase and the full price is refunded to your original payment method. You don't need to give a reason, though hearing one helps make the product better.
This guarantee is contractual and sits on top of your statutory rights, not instead of them. For UK consumers those include, under the Consumer Rights Act 2015, the right to digital content that is of satisfactory quality, fit for purpose, and as described, and to a repair, replacement, or refund where it isn't.
One honesty note about the standard 14-day "cooling-off" rules for digital content: the law allows the download to begin immediately only with your express consent, which you give at checkout. The 14-day guarantee above is deliberately more generous than that regime: you can download, use the software, and still change your mind within 14 days.
Refunds are processed within 14 days of the request, normally much faster.
07 Support & updates.
7.1 What's included
- Email support from the engineer who built the product, with replies typically within two working days.
- Bug fixes and security updates for the product version you purchased.
- Documentation covering installation, use, backup, and moving machines.
7.2 What's honest to say up front
Night Owl IT is a small company by design. That means no 24/7 support line and no guaranteed same-day response. Equally, no offshore ticket queue and no chatbot pretending to help. If a security issue affects the product, fixing it takes priority over everything else on the bench.
If the product line is ever discontinued, the software you bought keeps working (it runs locally and does not depend on our servers), and reasonable notice plus a final update will be provided.
08 Acceptable use.
WorkRecap records your own workday, on your own machine, for your own benefit. You are responsible for using it lawfully. In particular, laws on recording conversations vary by country and workplace policies vary by employer. WorkRecap's design keeps its output private to you, but what you record is your decision and your responsibility.
Don't use the software or this website to do anything unlawful, and don't attempt to abuse, probe, or overload the website's forms or APIs. The waitlist endpoint, for instance, exists to hear from people, not to relay spam.
09 Your data.
Data handling for the website, the waitlist, and the products is covered by the privacy policy, which is written with the same intent as this document: to describe what actually happens, in language you can check.
The short version for WorkRecap: your journal data stays on your machine, encrypted to your Windows login. It is not uploaded to Night Owl IT, because there is nothing to upload it to.
10 The waitlist.
Joining the WorkRecap waitlist creates no obligation on either side: you're asking to be emailed about the launch, and that's the only thing your address will be used for. You can leave the waitlist at any time by emailing theunisj@nightowlit.co.uk with the subject "Privacy request", and your details will be deleted.
Waitlist answers (platform, role, willingness to pay) are used to decide what to build first, and for nothing else.
11 Liability.
Nothing in these terms excludes or limits liability that cannot lawfully be excluded, including liability for death or personal injury caused by negligence, for fraud, or under your statutory consumer rights.
Subject to that:
- The website is provided free, and we accept no liability for losses arising from reliance on its informational content.
- For WorkRecap, our total liability in connection with the software is limited to the amount you paid for it. We are not liable for indirect or consequential losses, or for loss of data caused by factors outside the software, such as hardware failure, absence of backups, or modification of the software.
- WorkRecap is a journaling tool, not an evidential record; treat its summaries accordingly.
Plainly: if the software is faulty, you get your money back or the fault fixed. What you can't claim is that a £-double-digit journal app underwrites your business.
12 Changes to these terms.
These terms may change: for example if the business incorporates, when new products launch, or when the law moves. The "last updated" date at the top always reflects the current version. Changes are not retroactive: a purchase is governed by the terms in force on the day you bought, unless a later version gives you strictly more.
13 Governing law.
These terms are governed by the law of England and Wales, and the courts of England and Wales have jurisdiction, except that if you are a consumer living elsewhere in the UK or abroad, you keep the benefit of any mandatory consumer protections of the place you live, and may bring proceedings in your local courts where the law allows.
14 Contact.
Questions about these terms, a purchase, a refund, or a licence: